Transition Team Meeting
August 14, 2008, 2:30 PM
Bilger 242
Present:
| Thomas Bingham | Joseph O'Mealy | Alan Teramura |
| Ned Shultz | Dick Dubanoski | Hye-Ryeon Lee |
| Joel Cohn | Martha Crosby | Subramanian Shankar |
| Jerry Russo | Takeo Kudo | Noel Kent |
| Carol Karimoto | Mike Kirk-Kuwaye | Karin Mackenzie |
| Mike Peters |
I. Announcements
Alan and Peter Quigley met with the Chancellor to discuss next steps. The Chancellor is willing to postpone the timing that she had set initially regarding the hiring process for the Dean. This will allow for faculty input during the fall semester.
The Chancellor's concern was that if there is a semester's delay, it may adversely affect the availability of candidates. She was going to consult with search firms and check on this. If a semester's delay will be a problem, it was suggested that it be postponed for a year.
Peter Quigley would like the TT and Chancellor's Working Group to meet and review recommendations. In addition to being recently appointed as the Interim VC for Academic Affairs, Peter is the convener of the Chancellor's Working Group, attended the Greater Expectations conference, and is the Manoa point person for WASC accreditation.
Transition Team members feel it is crucial to meet with the Arts & Sciences faculty senate and to work with them on the recommendations. Question arose on whether SPAS had an independent faculty senate body. They do not. However, the representatives on the TT felt that they were a small enough unit that all their faculty can be involved in this process of consultation/faculty input.
Volunteers from the TT would be needed to work with Peter Quigley to present the team's work to the Faculty Senate.
Contrary to his earlier belief, Alan said that the reorganization may require BOR approval. Board approval is needed if a reorganization will result in a substantial need for resources or it affects a substantial portion of the campus.
II. Discussion Notes
Continuing last week's discussion on the functional units, today's topic will be advising/undergraduate education. If there are questions or comments on units previously discussed, they can be addressed at the end of today's discussion.
Mike Kirk-Kuwaye reviewed the functions for the Academic Affairs and Student Academic Services
unit [see document AASAS (7/31) on website http://manoa.hawaii.edu/as-transition/../docs/aasas_731.html]. Mike indicated that the document was developed from a student academic services viewpoint. This unit would be administered by an Associate Dean.
Questions:
What would be the appropriate number of advisors needed?
There are currently 12 advisors. However, due to administrative duties, the chair doesn't really have an advising load and should not be counted as one of the advisors. If the number of A&S and unclassified students is in the range of 8,500 -- 10,000, the unit would need another 3--4 advisors if the desired ratio is 1:400.
Of the programs that were moved to the VC's office, which should be moved back to A&S and which would be better left there? What would be best for the students?
Background: Prior to 2005-2006, the A&S Student Academic Services office, under the A&S Associate Dean of Academic Affairs, oversaw the advising needs for 8,000 to 10,000 undergraduates which included A&S majors, pre-majors, pre-professional majors and undeclared (unclassified) students. Since the reorganization which created the office of the Assistant Vice Chancellor for Undergraduate Education (AVCUE) in the OVCAA, the advising needs for the non-A&S pre-majors and undeclared (unclassified) students are handled by the Manoa Advising Center in the AVCUE office. Oversight of Interdisciplinary Studies, Honors Program and athletic advising are also with the office of the AVCUE.
Students may prefer to have one location that they can visit to have their needs met. Need to identify which programs would best serve students by being in A&S.
It was emphasized that resources must come with the programs or success will not be possible. When the reorganization occurred, positions and funding were moved from A&S to AVCUE. This resulted in an inability to adequately meet the needs of the undergraduate programs. If programs are moved back to A&S, resources to adequately provide service must be included.
Comments on other functional units:
Graduate Education should be moved out of Research and into Academic Affairs
Head of Research unit would probably be a Director (non-academic).
The Research unit will be relatively small; fiscal functions will be in the Administrative unit. The Research unit would be charged with assisting with grant writing, identifying potential funding sources, etc. The processing of grant funds would be in Administrative Services.
Alan proposed that the TT take a break since the semester starts in a little over a week. He will put together a draft, send it to members and reconvene the TT for discussion in the next few weeks.
III. Next Meeting:
To Be Announced
Nancy Fujii
August 29, 2008